Page layout can be thought of as defining which items are included on each page and where they are placed. For example, you might decide to design a page layout that includes two columns, with headers and footers on each page. Additional tools let you fine-tune the positioning of text on the page - for example, you can use page breaks to start a major section of text on its own page.
When you use multiple columns, text flows from the end of the first column to the next column on the page, then to the next, and so forth. When text reaches the end of the page, it flows to the first column on the next page. You can use column breaks to move from one column to another before the first column is filled with text.
Your document can contain multiple columns. If you document contains sections, each section can have its own number of columns. For example, you could have a document with an introductory section containing one column, a body section containing two columns (side-head and text columns), and a references section containing one column.
You can add or delete columns either by using the Columns tool on the Standard Toolbar, or by using the following procedure:
Select Sections & Columns from the Format menu.
Enter the number of columns you want to display on the page.
Click OK. The columns are added to the document.
Hold down the <Ctrl> key.
Modify column sizes in one of these ways:
To change the distance between a column and the adjacent column, position the cursor over the edge of the column and drag the size out.
To change the width of a column and adjacent columns, position the cursor between the two columns and drag out the columns.
Changing the column sizes on one page changes that column size throughout the section (if used) or document.
Mirroring Columns across Facing Pages
You can create a page layout where the columns on even pages mirror those on odd pages. The most common example of such a layout it using a side-head column for document headings, graphics, or icons.
To mirror columns:
Select Sections & Columns from the Format menu.
Check the Mirror Facing Pages box.
Click OK.
Headers and footers are special embedded text frames at the bottom and top of every page in a document. Use headers and footers to contain information you want to appear on each page, such as document title, author, date, and page number. For more information about displaying headers and footers, click here.
You can place any text you want in a header or footer, including auto-updated fields such as page numbers. For information about placing a page number or other text field in a header or footer, see "Inserting Text, Graphics, and Special Characters".
To define which pages headers and footers appear on, or whether you have different left and right page footers:
Select Sections & Columns from the Format menu.
Select Different Left and Right if you want to display different items on your odd and even pages. With this option unchecked, the same headers and footers appear on all pages.
Select Title to display headers and footers on your first page. By default, headers and footers do not display on page 1.
Click OK when done.
Footnotes and endnotes enable you to comment on or explain a topic in more detail. For example, you can use them to provide your readers with references to, or sources for, your text.
Footnotes appear at the end of each page in a document. Endnotes appear at the end of a document. You can include both footnotes and endnotes in the same document. For example, you can use footnotes for detailed comments and then use endnotes for the citation of sources.
A footnote or endnote consists of two linked parts: the note reference mark and the corresponding note text. You can automatically number the note reference marks, or you can create your own custom marks. If you add, delete, or move your automatically numbered footnotes or endnotes, then gobeProductive renumbers them to accommodate your change. Custom marks are not changed, but they are moved into the appropriate order if moved. The note text linked to the reference mark can be of any length and format.
NOTE: Frames cannot have footnotes or endnotes.
Inserting a Footnote or Endnote
Position the insertion point (blinking bar) where you want to place the footnote or endnote.
Select Insert Footnote from the Insert menu. A dialog box is displayed.
Choose whether you want to insert a footnote at the end of the page, or insert an endnote at the end of the document.
Select the numbering method for the reference mark. AutoNumber automatically numbers your footnotes or endnotes in order of their placement within the document. Custom Mark allows you to use any character to represent the reference mark.
If you select AutoNumber, click on the Options button, then enter the starting number for your footnotes or endnotes. gobeProductive automatically numbers your footnotes and endnotes starting with that number. The default starting number is 1.
Click OK to enter the footnote or endnote into the document text. A pane at the bottom of the document screen (footnote) or a pane at the end of the document (endnote) is displayed for you to enter the note text.
Sections allow you to break your document into multiple parts. Within each section, you can set up page numbering, column layout, and headers and footers unique to the section, without affecting the rest of your document.
Every document has at least one section. If you access the Sections & Columns dialog without creating a new section, the changes you make apply to the entire document.
Select Sections & Columns from the Format menu. A dialog box appears.
Enter a new reset page number for this section if desired. Otherwise, page numbering continues from the main document.
If desired, change column and header and footer settings.
Click OK to save your changes, or Cancel to discard them.
A page break stops the text flow on the page and begins the text again on the next page. The program automatically inserts page breaks to ensure text prints correctly. However, it may be necessary to sometimes insert manual page breaks in more desirable locations. When working in frames, a page break is treated the same as a frame break.
A frame break, on the other hand, is a break in the flow of text between two linked frames or columns in a full-page document.
For more information about frames and linked frames, see “Working with Word Processing Frames”.
Position the insertion point (blinking bar) where you want to place the page break.
Select Page Break from the Insert menu. You can also press <Ctrl>+ <Shift>+<Enter> to insert a page break.
Inserting a Frame or Column Break
Position the insertion point where you want to place the frame break.
Select Column Break from the Insert menu. The text is broken and wrapped to the next linked frame or column. If there are no linked frames or columns, this command inserts a simple line break.
When you insert a line break, you end one paragraph and start another.
Position the insertion point where you want to place the line break.
Select Line Break from the Insert menu. The text is broken and started on the next line. A line break is the same as pressing <Enter> on the keyboard.
When you insert a section break, you move to the next section.
Position the insertion point where you want to place the section break.
Select Section Break from the Insert menu.
Tabs display text in a columnar format or offset text with extra white space. Moreover, you can use tabs to align text in different ways. A tab is treated like a character, however, unlike other text characters, tabs can be set to align in different ways and can be set at different locations on the page.
Enter the text and place <Tab> characters in the text where appropriate.
Click once in the ruler to create the first tab. A small triangle appears, this is a tab stop. Notice that the first tabbed text in the text selection aligns to this tab stop.
Drag the tab stop to the desired location. The tab stop moves from ruler tick to ruler tick.
Right click on the tab marker.
Choose an alignment: Left, Right, Center, or Align To. This indicates how text will align itself to the tab. For more information on the Align To option, see the next step.
To specify additional tab properties, select Edit Tab from the right-click menu. You can specify:
Alignment: If you choose Align To, you can enter any character and the text will align to that character. This is useful for aligning text to a decimal point. If the character entered does not exist in the line, the text right aligns to the tab stop.
Tab Fill: You can select the options for any characters that should precede the tab stop. Choices are:
None: Nothing (blank space) will precede the tab stop.
With Line: A solid line will precede the tab stop.
With Char: A continuous repetition of whatever character entered will proceed the tab stop.
Tab Position: You can place the tab at an exact location on the page regardless of ruler ticks.
Click OK when finished editing the tab.
NOTE: By default, the program places left-aligned tab stops every 0.5 inches.
To delete a tab stop:
Right click on a tab stop in the ruler.
Select Delete Tab from the menu.
Wrapping Text around Frames or Objects
Text wrap refers to the property of text as it flows around an object such as a graphic or floating frame. The Text Wrap tool allows you to specify how you want your text to flow.
NOTE: Text wrap only works with floating objects or frames. If the object is an inline frame, the text wraps as originally placed.
To set the text wrap:
Select the floating object or frame.
Select the Text Wrap button from the Standard Toolbar. You can choose from one of the listed options, or select More for a list of additional options.
Choose how you want the text to wrap around the object or frame from the graphical choices given. Several of the choices allow you to specify margins between the object and the text; you can modify these as necessary.